Purchase Orders is a powerful procurement system which includes functions to help plan future inventory requirements. By combining data on inventory levels, sales history, budget and current commitments, purchase orders can be automatically created. And being fully integrated with other PRONTO-Xi modules including Inventory, Accounts Payable and General Ledger means that processing purchase orders and shipment receipts automatically update inventory levels and invoices are automatically matched off with, and posted to, the General Ledger.
Other aspects of Purchase Orders include:
- Purchase authorisation limits;
- Tracking of orders through placement despatch, receipt and invoice;
- Goods receipt by order or shipment;
- Blanket and contract orders, returns and quotation requests;
- Tracking of international shipment charges;
- Calculation of inventory costs from shipment charges;
- Allocation of costs by various methods, including weight, value or volume;
- Automatic reordering;
- Multiple currency;
- Multiple cost allocations per line;
- Shipment re-costing;
- Purchase Orders links to Sales Orders, Service Management, Shopfloor Manufacturing, Project Costing Management, Inventory, Rental and General Ledger;
- Internal Requisitions.
Intelligent Re-Ordering
The inventory reorder file is a comprehensive presentation of all the information needed to facilitate inventory reordering decisions. The associated outstanding purchase order report is a fully XML enabled report enabling you to drill back into PRONTO-Xi by simply clicking the purchase order you want to review.
Cost Control and Visibility
PRONTO-Xi Purchase Orders captures comprehensive landed product costs enabling accurate gross margin analysis and true product profitability. Timely system alerts provide early warnings of diminishing product profitability via minimum margin levels. PRONTO-Xi’s exceptional cost-control enables you to source locally and globally, confident that you receive goods at the lowest price, within the required time-frame.
Comprehensive Reporting
As with all of the reports in PRONTO-Xi, Purchase Order reports present information via XML so you can drill back into the underlying PRONTO-Xi transaction detail by simply clicking the purchase order you want to review. Some standard XML reports include:
- Purchase Order detail;
- Re-ordering of inventory;
- Order action;
- Inventory costing;
- Foreign currency commitments;
- Shipment details, costs and exceptions;
- Supplier analysis.
